Review of Records: Student Selection for Participation in On-site Monitoring

The School District of Oconee County completed the pre-collection data submission process for on-site monitoring on October 31, 2013.  Therefore, we are expecting our list of participating schools and students any day now.  Student records selected for participation will come from two elementary, two middle, and two high schools in our district.  The subset of 35 to 50 students will include students who, in the past year, have:

 

*transitioned from Part C to B (were receiving services before the age of 3 through  Baby Net then were determined eligible for an Individualized Education Plan and were placed as a child with a disability in our district no later than their 3rd birthday)

*received an initial evaluation

*been removed from school more than 10 days or have been placed at an alternative placement

*reached age of majority

*revoked consent for services

 

A broad range of students will be selected to include different grade levels (preschool through high school), different eligibility categories, different levels of least restrictive environment, and different schools and settings.  Transition services will also be reviewed when applicable. 

What Records Will Schools Need to Make Available to the On-site Monitoring Teams?

For the on-site visit, schools will need to provide the following records to the monitoring team for each student selected:

1. Complete special education file
2. Attendance records for the past year
3. Current class schedule
4. Evidence of service provision (for current school year)
5. Incident Management reports from PowerSchool

Individual schools will need to consider who will gather and present this information.  For example, for items 2, 3, and 5, in some schools it may be easier for the PowerSchool operator to print the information in advance then give it to the special education teacher who will keep all records together for each student selected.  We should have our list of participating schools and  students selected within the next two weeks.  School District of Oconee County administrators are encouraged to contact Marge Bright, Director of Special Services, with any questions related to the on-site monitoring process.